Use cases

One platform, every kind of collection

Rent, service charge, water and waste all bill the same way: a meter or a rate, an invoice, a payment, a receipt. Here is how RentPoa handles each.

LandlordsProperty managersService chargeWater billingGarbage collection
Landlords

Collect rent without chasing anyone

Invoices go out on the same day every month, reminders follow automatically, and M-Pesa payments post themselves against the right unit.

Automatic monthly invoices with your own Paybill or Till account number
SMS reminders before due date, on due date and when rent goes late
Penalties applied by your own rule — a flat amount or a percentage
A statement per tenant covering every invoice, payment and balance
Start collecting rent

Typical landlord account

Units managed4 – 60
Collection rate after 3 months+20%
Admin hours saved monthly12 hrs
Property managers

Run more units with the same team

Every property, landlord and caretaker sits in one account with its own permissions, so work is delegated without handing over the books.

Role-based access for managers, accountants, caretakers and landlords
Landlord statements and owner payouts generated in one click
Arrears, occupancy and collection dashboards across the whole portfolio
Maintenance tickets, vendors and expenses tracked against each property
Talk to us about portfolios

Typical manager account

Properties per account5 – 40
Landlords reported toUnlimited
Month-end closeSame day
Service charge

Estate levies members can actually see

Bill service charge per unit or per share, publish what the money was spent on, and cut the disputes that come with manual spreadsheets.

Levy billing per unit, per square metre or per share
Receipts sent the moment a member pays — no manual confirmation
Expense records per estate so members can see where levies went
Committee-ready reports on collections, arrears and balances
Set up an estate

Typical estate account

Members billed40 – 500
Billing basisUnit or share
Disputes after 2 cyclesDown sharply
Water billing

Bill from the meter, not from memory

Record readings on the phone, and the bill, the SMS and the reconciliation against bulk supply all follow from that one entry.

Readings captured per unit with the previous reading shown
Bills calculated from your own rate, standing charge and minimum
Bulk meter reconciliation showing system loss against tenant usage
Water arrears tracked separately from rent so nothing is buried
Set up water billing

Typical water account

Meters read monthly20 – 400
Reading to invoiceSame visit
Unbilled loss visibleEvery month
Garbage collection

Route income that collects itself

Recurring invoices per client, SMS receipts on payment, and a live list of who is paid up before the truck leaves the yard.

Recurring monthly invoices for every household or business on the route
Payments posted automatically from M-Pesa to the right client
Paid-up list by route so crews skip nothing and chase nobody
Arrears reports for follow-up and service suspension decisions
Set up collections

Typical collection account

Clients per route80 – 1,200
Invoices sentAutomatic
ReceiptsInstant SMS

Not sure which one you are?

Tell us what you collect and we will show you the setup that fits — most accounts are live within a week.

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